Modern businesses are using technology to work more efficiently – but have you ever thought about the risks that come along with this?
There are various issues that companies have to face when implementing new technology for collaboration in the workplace, such as security risks, miscommunication, and wasted time.
Choosing an easy-to-use platform that allows for secure communication, as well as optimized file sharing between colleagues is advantageous.
Top Risks Technology Has Caused To Collaboration
Read on for more about the risks that technology has caused to collaboration.
1. Collaboration in the workplace
Collaboration is common in almost every modern workplace. This basically means two or more people working on a project or task to complete it to the highest standard, efficiently and effectively.
In modern workplaces, collaboration is particularly important, and with more of us having to adapt to working from home, platforms that allow for us to communicate with others in our team, even when we’re not sharing the same space, are essential.
This could be anything from file sharing, document editing, project management, and messaging.
Because your workforce within the business will have access to sensitive data and documents, it is important that everyone realizes the risks that come along with these collaboration platforms – this way, you can reduce your risk of information being compromised by third parties.
This is not the only risk that comes along with using technology for collaboration – various other issues can affect the way your business runs, as well as how your employees work.
Factors such as miscommunication and mismanagement of sensitive details are a few of the risks that come along with collaboration within the workplace, which we will look at in more detail below.
Using technology for collaboration means you could risk miscommunication between various members of your team, especially if you’re working from home.
For example, if you are working in the office, you can talk to your team face-to-face, and solve any problems quickly and easily, but it is not as simple when employees are working remotely.
Although workers in their teams will have access to the same documents and can work on the same projects, they are less likely to take part in discussions if they are not physically in the same space to talk through any issues or changes they could make.
You should ensure that you choose a collaboration platform with easy-to-use messaging and video conferencing options to diminish this problem.
3. Security risks
One of the biggest risks that come with using technology for collaboration is the risk to your business’s security.
Allowing employees to communicate remotely means storing sensitive data, documents, and information on internal systems online.
Without the correct security measures in place, and sometimes due to human error, information can become compromised by third-party hackers that can go on to use the information for their own gain. This can have a detrimental impact on your business’s reputation.
4. Wasted time
Using technology for collaboration can mean wasted time if you’re not using a platform that optimizes communication.
Using technology to work remotely can lead to time wasted searching for documents and finding files to send in an email – even saving documents into the right folder can take time, which is why finding a collaboration platform that is most suited to your business is key, so you can save time each day, making working together and communicating quick and simple.
5. Incorrect management of information
When using technology for collaboration, businesses are expected to meet various guidelines, like GDPR, when it comes to storing sensitive information so that customers and clients can be assured that their data will not be used or stored for longer than they have given permission.
Using technology to store and share information means you are responsible for remembering to get rid of sensitive data which can be more difficult than simply shredding physical documents.
Notes: You should choose a collaboration platform that does this automatically or sends you reminders for this so you don’t have to think about it.